---
title: "Hiring Cost & Agency Comparison Pack"
description: "An editable cost model, an agency proposal checklist, a guarantee comparison table and a vacancy scenario worksheet to compare hiring routes on your own numbers."
url: "https://www.nastalent.com/hub/templates/hiring-cost-pack"
type: "template"
---

# Hiring Cost & Agency Comparison Pack

> An editable cost model, an agency proposal checklist, a guarantee comparison table and a vacancy scenario worksheet to compare hiring routes on your own numbers.

## Editable cost model

Add up what a hire really costs, including the time your own team spends. Fill in your own AED figures for each route you are considering.

- **Role:** ________ ([role title])
- **Annual or monthly salary used for fee calculations:** ________ ([AED amount] — confirm whether the agency fee is based on basic salary or total package.)
- **Weeks the role is expected to stay open:** ________ ([number of weeks] for each route.)

| Line item | How to calculate | In-house (AED) | Agency (AED) | Other route (AED) |
| --- | --- | --- | --- | --- |
| Job advertising | Job boards, LinkedIn, sponsored posts |  |  |  |
| Agency fee | [fee %] × [salary basis] |  |  |  |
| Internal recruiter or HR time | [hours] × [hourly cost] |  |  |  |
| Hiring manager time | [hours] × [hourly cost] |  |  |  |
| Assessments and tests | Tools, licences, external assessors |  |  |  |
| Background and reference checks | Provider fees |  |  |  |
| Visa, permit and medical costs | Confirm current fees with your PRO |  |  |  |
| Onboarding | Equipment, training, induction time |  |  |  |
| Vacancy cost | [cost per week] × [weeks open] |  |  |  |
| Total | Sum of the lines above |  |  |  |

Vacancy cost is the value lost while the seat is empty: missed revenue, overtime, delayed projects or work pushed onto others. Use a figure your finance team will accept.

## Scope checklist for agency proposals

Use this to check that every proposal covers the same ground. Ask for anything missing in writing before you sign.

- [ ] Roles covered, with titles and number of hires.
- [ ] Fee basis stated: percentage, fixed fee or retainer.
- [ ] Salary basis for the fee defined: basic, total package or first-year earnings.
- [ ] When the fee is triggered: offer, acceptance or start date.
- [ ] Payment schedule and any upfront or staged payments.
- [ ] Exclusivity terms and how long they last.
- [ ] Replacement guarantee: length, conditions and exclusions.
- [ ] Refund terms, if any, and when they apply.
- [ ] What happens if you hire a candidate the agency introduced, later or for a different role.
- [ ] Who owns candidate data and how it is handled.
- [ ] Sourcing approach and where candidates will come from.
- [ ] How candidates are screened and what evidence comes with each CV.
- [ ] Expected time to a first shortlist (ask them to commit to it).
- [ ] Number of candidates per shortlist.
- [ ] Named consultant and how often they will report progress.
- [ ] Termination terms and notice.
- [ ] Agency licence or registration, where applicable. Check the current requirements with MOHRE.
- [ ] Extra costs: advertising, assessments, travel or relocation support.

The full template (Guarantee comparison table, Vacancy scenario worksheet) is free at https://www.nastalent.com/hub/templates/hiring-cost-pack.

---
Source: Nas Talent Resources Hub — https://www.nastalent.com/hub/templates/hiring-cost-pack
Publisher: Nas Talent (SOURCET MANAGEMENT CONSULTING CO. L.L.C), Dubai, UAE.